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Field Trip Booking Request Form

Thank you for booking a field trip with the Western Science Center! Our aim is to provide an environment where kids are free to discover, explore, and interact with the natural history of the Diamond Valley Lake region.

While making your request, please refer to the Field Trip Calendar and the Field Trip Guidelines for Teachers. Once we receive your request, the Education Specialist will email you the tentative field trip date (if available) and send you an invoice. Your requested date is tentatively held on the Education Calendar until payment is received in full two weeks prior to your visit. Once payment is received, your spot is reserved. Please note that if payment is not received two weeks before your scheduled field trip, your tentative date will be cancelled and the date will be given to another field trip on the waitlist.

We look forward to seeing you at the Western Science Center!

Lead Teacher/Contact Person's Name *
Lead Teacher/Contact Person's Name
Organization Postal Mailing Address *
Organization Postal Mailing Address
Lead Teacher or Contact Person Daytime Phone Number *
Lead Teacher or Contact Person Daytime Phone Number
Admission
I understand that I need to distribute the 2019-2020 Field Trip Chaperone Guidelines to all chaperones who will be attending the field trip prior to our visit. I understand that these guidelines will be included in the confirmation email. *
Plan Your Visit
Please list your desired field trip date in order of preference (Tuesday - Friday ONLY). *
Please list your desired field trip date in order of preference (Tuesday - Friday ONLY).
*Please note the following date restrictions: August 12th - September 3rd, May 25th - May 29th, Jun 1st - 5th you can book up to 96 students w/lab or up to 64 students w/out lab during these dates.
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Late Arrival Policy:: I understand that arriving later than our scheduled time may result in a shortened program and we may not be able to participate in all activities, including labs (if scheduled) and that field trip coordination may no longer be available. I understand that no refunds or discounts will be given in the event of a late arrival or at any time. I understand that morning field trip check in begins promptly at 9:30 am and afternoon field trip check in begins promptly at 1:00 pm. I understand that the field trip is considered late if we arrive 30-minutes or later than our scheduled check-in time as confirmed by the field trip confirmation email. * *
I understand that if payment is not received by the due date stated on the invoice, at least two weeks prior to the visit(s), the tentative date(s) will be cancelled and the date(s) will be given to another field trip on the waitlist. I understand that the Western Science Center does not accept purchase orders or provide refunds under any circumstances. * *
By submitting the Western Science Center Field Trip Request Form online, you have agreed to the terms and conditions stated in the 2019-2020 Cancellation and Rescheduling Policies page. *
By submitting this field trip request, I, as the lead teacher/contact person for my organization, have read and agree to the 2019-2020 Self Guided Field Trip Guidelines for Teachers, policies and notes prior to submitting this request. I understand that Western Science Center Field Trips are self–guided and it is my responsibility to plan and distribute this information to all teachers and chaperones attending the Field Trip(s). By submitting this request form, I consent to and authorize, without further compensation, the use and reproduction of any and all photographs taken of the Field Trip(s) and of anyone associated with the Field Trip(s). All digital copies remain the property of the Western Science Center. I understand that payment in full is required a minimum of two weeks prior to the Field Trip date(s) and that WSC does not provide refunds or accept purchase orders as forms of payment. Memberships and/or other admission passes/coupons cannot be used for field trips. I understand that failure to pay in full by the due date stated on the invoice will result in the field trip(s) being cancelled and that I will receive a cancellation notice via email. I understand that if the field trip(s) are not paid for in full by the due date that my field trip date(s) will be reassigned to another school on the field trip waitlist. I understand that the Western Science Center does not accept a purchase order as a form of payment and that a purchase order cannot be used to “hold” my field trip reservation. I understand that field trip(s) will be charged a $25.00 fee for each returned check. I understand that arriving later than our scheduled time may result in a shortened program and we may not be able to participate in all activities, including labs (if scheduled). I understand that we may not receive field trip coordination in the event of a late arrival. I understand that no refunds or discounts will be given in the event of a late arrival. I understand that morning field trip check in begins promptly at 9:30 am and afternoon field trip check in begins promptly at 1:00 pm. I understand that the field trip is considered late if we arrive 30-minutes or later than our scheduled check in time as confirmed by the field trip confirmation email. I understand that the Western Science Center schedules staff, volunteers and other field trips based on our reservation time and therefore late arrivals can affect the field trip services we receive. I understand that if we opt to show up after failure to pay for a field trip in full by the due date stated on the invoice it will result in the field trip participants being charged the group rate ($5.00 per person with a minimum of 20 guests, ages 5 and up), with no lab or field trip coordination available and another group may be onsite during our visit. I hereby release the Museum authorities, staff, and volunteers from responsibility for accident or injury which may occur due to the negligence or disobedience of field trip participants. In the event of a medical emergency, museum officials have permission to seek medical assistance at the expense of the field trip participants involved. I understand that if field trip participants commit an offense that would normally cause removal from the Museum/Lab while participating in this activity, the field trip will be immediately removed from the Museum/Lab, and will not be permitted to return. No refunds of field trip fees will be given in the event of removal from the Museum/Lab. By signing this form, I understand that the Western Science Center reserves the right to cancel or reschedule Field Trip(s) at any time, for any reason. *